Guide A product intake file helps retailers move beyond flavor lists and supplier promises.
Why keep a file
A retail intake file creates a record of what product was accepted, what documents were reviewed, and what claims were made. It is useful for compliance, complaint handling, product recalls, and supplier accountability.
This is especially important when products change packaging or variants quickly.
What to include
Store product name, manufacturer, supplier, SKU, batch or lot code, nicotine label, ingredient or COA documents if provided, market-specific notification or authorization references, product images, and any claim documentation.
Also record complaints, returns, leakage patterns, battery issues, and customer feedback.
VapeRisk takeaway
Better intake records make better product coverage possible. Retail signals can help decide which products deserve review or lab testing.